FAQs for using Careers Online
1. What's the best time to advertise?
2. How many students use the jobs system?
3. Do recent grads and alumni have access to the system?
4. How do I know when my vacancy is approved?
5. I don't want my contact details displayed on the vacancy. Is this possible?
6. What if I have more than one contact I want displayed on my vacancy?
7. What's the quickest way to re-advertise a previous vacancy?
8. How do I stop advertising a vacancy that has been approved?
9. How do I modify a vacancy that has been approved?
10. How do I change our organisation's details?
11. How do I add another contact person to our organisation's record?
12. Can I delete a contact person from our organisation's record?
14. How do I know what sort of wage to offer?
1. What's the best time to advertise?
Our stats show that students are logging on and looking for work in large numbers all the time. There is slightly less job search activity around exam time - generally May/June and October/November - and also over the summer break. Check out the academic calendar for exam and semester periods.
top of page2. How many students use the jobs system?
Careers Online is one of the highest usage systems in the University (outside student administration). Over 20,000 unique users log on to the system every year. This is virtually half of the University population. Your vacancy is likely to be viewed 200+ times, much more if, for example, you are offering a part-time or casual position close to the University with a pay rate above award.
3. Do recent grads and alumni have access to the system?
Yes they do but the majority of users are current students (around 85%)
4.How do I know when my vacancy is live for students to see?
You will receive an auto email letting you know your vacancy is approved.
5. I don't want my contact details displayed on the vacancy. Is this possible?
Yes. Simply click 'See Details' in the Contact Details Displayed on Job Ad section and provide the relevant details for students to send or submit their applications in the 'Further Information' box
6. What if I have more than one contact that I want displayed on my vacancy?
Although you may only include one set of contact details in the left-hand column of your job advertisement, you can include additional contact information in the Further Information on How to Apply field.
7. What's the quickest way to re-advertise a previous vacancy?
Log on - scroll down your home page until you see a list of Your Vacancies - click on Readvertise / Extend Vacancy - change the close date and any other information that has changed - Submit
8. How do I stop advertising a vacancy that has been approved?
Log on - scroll down your home page until you see Your Vacancies - locate the relevant Vacancy - click on Manage Vacancy - Stop Advertising. This takes it from students' view immediately.
9. How do I modify a vacancy that has been approved?
Log on - scroll down your home page until you see Your Vacancies - locate the relevant Vacancy - click on Manage Vacancy - Update Vacancy Details - change whatever details you need to change - Submit. Careers & Employment will then re-approve it for students to view again.
10. How do I change our organisation's details?
Log on - in the left hand menu click on Manage Record - under Organisation Details click on Edit Details
11. How do I add another contact person to our organisation's record?
Two methods are available:
a) Log on - in the left hand menu click on Manage Record - under Organisation Details click on Add Contact - fill in all the fields - Submit
b) Log on - in the left hand menu click on Manage Record - under Contact Details locate a similar contact record to the one you want to create and click on Clone Contact and change the fields that need changing e.g. name, email address - Submit
12. Can I delete a contact person from our organisation's record?
Yes - but only if they have not lodged a vacancy or booked an event. To do this - log on - in the left hand menu click on Manage Record - under Contact Details locate the person's record - Edit / View Contact - Delete.
If the person has previously lodged a vacancy or booked an event then you will not be able to delete them permanently from your record. The best thing to do is to make them 'inactive' which means they will not be able to log on again. To do this - log on - in the left hand menu click on Manage Record - under Contact Details locate the person's record - Edit / View Contact - at the end of the record under Contact Status change from Active to Inactive - Submit.
13. I'm getting a lot of inappropriate / ineligible applicants, is there anything I can do about this?
Unfortunately receiving a certain amount of frivolous or inappropriate applications is a reasonably common and normal occurrence in the recruitment process. Two suggestions:
a) Make sure your vacancy has ample information about the position and the selection criteria you are using to shortlist applicants. The job description field can take 2,000 characters which is about 300 - 350 words / one A4 page, plenty of room for you to describe the position in detail.
b) Consider getting students to mail a printed copy of their application to your postal address. It takes a lot more effort to print out and mail an application than it does to email it.
14. How do I know what sort of wage to offer?
We have some information on wages and rates of pay.
You can call the Fair Work Infoline on 13 13 94 for some guidance as they are the Government authority on wages and pay scales. It doesn't take long to get through on the phone and is much easier and quicker than searching online.