Application forms
Application forms are designed to elicit precise information in a standardised way and are sometimes used to replace a resumé. It is recommended that you include a cover letter and resumé unless otherwise requested.
If you are permitted to include your resumé with your application, you may submit a shorter version to prevent duplication of information requested in the application form. If you include your resumé, don’t write ‘see resumé’ instead of completing the appropriate sections of the form.
What are application forms?
An application form is designed to elicit precise information that the employer needs. Application forms are often used as a way of standardising the recruitment process. A standard format makes it easier for employers to consider large numbers of applications.
top of pageHow do you complete the form?
- Before completing an application form, collect all the relevant information - academic transcript and employment history including casual, part time, holiday, community or voluntary work.
- Read the form thoroughly.
- Draw up a list of your achievements and other points of interest.
- Jobs are usually listed in reverse chronological order commencing with your current or most recent jobs first.
- Read the instructions carefully, especially details on how to submit your application form and what additional information is required - cover letter, resumé and academic transcripts.
- Application forms may be completed by hand rather than typed.
- Make a couple of photocopies of the application form to use as drafts for preparing your answers and to ensure that the information will fit neatly into the limited space.
- Plan ahead, and adjust your writing size according to the space available.
- Write clearly and concisely.
- Attached statements can be typed.
- Check for spelling and grammatical errors.
- Carefully answer every question, including those you regard as irrelevant or feel you are unable to respond to. It shows the employer whether or not you pay attention to detail.
- Relate your achievements to the selection criteria, especially if you are asked to include a statement in support of your application.
- Use a positive tone.
- When a job specification is available, use it to tailor your response and to use the right jargon.
- Beware of personal information that may be used to screen you out of the selection process. For instance, reluctance to relocate may be viewed as a lack of commitment - so instead you might say that you are willing to consider relocating if you have a firm job offer.
- Keep a copy for yourself.
Tricky questions
- If asked about the reason/s for leaving previous employment, do not criticise past employers. Focus on the positives and indicate that you desire a position with career potential.
- If your current employer is not aware that you are looking for a change and you don’t want them to be contacted, request that the organisation to which you are applying treat your application in confidence.
- Be prepared for forms that ask questions like “Why are you applying for, or interested in this position?” or “Why should you be given this position?
What else can or should you include?
- Application forms often provide a space for you to include statements in support of your application. This is your chance to demonstrate and emphasise how you meet the employer’s requirements.
- If insufficient space has been provided, attach a separate statement.
- Use action verbs (118KB | PDF) to describe yourself and your activities. Think of who you are communicating with and respond appropriately to meet their expectations.
- Remember that it is up to you to make the most of the application form in order to stand out from other applicants and to demonstrate that you have a lot to offer.
- Include an application (or “cover”) letter with your application form in the same way that you would if you were sending your resumé to an employer. The letter forms a link between your application and the work for which you are applying and enables you to to build on aspects of the application form that are particularly relevant.
- Submit written references if requested. List the names, addresses (including postcodes), positions and current telephone numbers of at least three people who are prepared to recommend you.
- Only attach a photograph of yourself if this is requested.
Further information
For more information on completing application forms, refer to the Resumés and Application Letters folder in Careers Resource Centre.