Timetable Data Collection

In order to successfully construct the University of Melbourne Class Timetable, the timetable office requires accurate information from departments on how their classes should be taught. In order to make the process of data capture as efficient as possible, the Timetable office has a number of programs that it uses to collect information from departments.

Activity Template Web Screens

The Activity Template Web Screens are used to capture the bulk of information about how subjects should be run, including preferred days, times, estimated sizes, teaching staff, number of repeat classes, number of streams, location and other resource requirements.
This information is generally collated and entered by Departmental Timetable Contacts.

Student Sets

Student Sets are used to prevent timetable clashes between subjects that should not be run concurrently. In certain circumstances it is necessary for faculties and/or departments to enter student set clash details for subjects that are new, or have altered semester from the previous year.

Staff Availability

The Staff Availability Screens are used to capture information about when Teaching Staff are availble to run classes.
This information can be entered either by the individual staff member, or the Departmental Timetable Contact

User Guide - Timetable Data Collection System

User Guide - Timetable Data Collection System focuses on the processes and systems involved in the collection of timetable data, and aims to server as a comprehensive guide to all aspects relevant to performing tasks related to Data Collection for Timetabling.

Useful Links

• Activity Template Web Screens
• Student Set Pages
• Staff Availability
• Change of subject details
• Precinct Information - List of Buildings in Precincts
• Timetable Construction Timeline - Details of important dates in the construction on the University timetable.
• Teaching Weeks at the University - Week numbers matched to dates
• Blank Data Collection Template - Blank data collection template gives an indication of all the data required for Timetabling a subject
• User Guide - Timetable Data Collection System