Wilson Hall

It is strongly recommended that you read through the Booking Procedures and Conditions of Use before making any booking in Wilson Hall.

Booking Procedures

In order to make a booking in Wilson Hall, the following steps need to be taken:

1. Make a tentative booking in Wilson Hall through the Venue Hirings office.
   • Book Wilson Hall - External Clients
   • Book Wilson Hall - Internal Clients
2. Wait for notification from the Venue Hirings office that the Hall is available at the requested time (Please note that this is done in consultation with the Hall Manager. It is therefore not possible to give an instant answer on the availability of this space.)
3. Complete the Wilson Hall questionnaire if your booking is successful, and return it to the Hall Manager, Tony Campbell.
4. After the Hall Manager has checked over the questionnaire, your booking can be moved to confirmed status. You will be advised when your booking has been finalised.

Conditions of Use

Wilson Hall is listed on the Victorian Heritage Register.

When using Wilson Hall, poster boards and sandwich boards are available for hire for the purpose of displaying posters, notices, directions etc. The University of Melbourne advises that under no circumstances are any of the following to be used to attach items to the seats, walls, floor, windows or stage area:

• Sticky Tape (of any kind)
• Drawing Pins
• Nails

Such items will be removed and the cost of removal passed on to the client. If you wish to attach any display items you may use BluTack or Suction Caps to do so. Any other items are not to be used. If you have any queries please contact the Hall Manager.

Background to Booking Process

Bookings for Wilson Hall are referred by Timetabling, Venue and Conference Management to the Director (Property Services) for approval on behalf of the Vice-Chancellor.

Enquiries regarding bookings and the use of Wilson Hall are to be referred by Venue and Conference Management to the Manager Facility Services (Property and Campus Services), who is responsible for confirming the acceptability of all bookings for this area.

The Manager Facility Services will provide a quotation for any client costs associated with the booking and will also advise on any liquor licensing requirements, pursuant to the liquor licensing act and relevant university policies.

Disputes in regard to bookings made for Wilson Hall are to be referred to the Vice Principal (Property and Campus Services), who will make the final decision, on behalf of the Vice Chancellor.

The Manager, Facility Services will make the necessary cleaning and set up arrangements and will charge to the client any associated costs for these services.

Priority in bookings will be accorded in descending order, as follows:

1. University core activities (with examinations and conferrings taking precedence over all other activities);
2. University department/faculty activities;
3. Affiliated university organizations and university related activities;
4. External/professional/academic organizations.